Job Description: The Accounts Payable role will perform the end-to-end payables process of managing and paying invoices, ensuring accurate, efficient, timely invoice recording and payment processing. Essential Functions:
Accurately process vendor invoices and expense reports after gaining proper authorization and approval
Ensure timely payment of vendor invoices and expense reports for multiple EIN’s, including intercompany and month end payments
Code and enter invoices into the system using appropriate GL account and attaching authorization
Maintain accurate vendor records and W-9’s
Reconcile corporate credit card expenses
Verify vendor account balances by reconciling statements and transactions
Prepare account reconciliations for finance and accounting team
Answer staff and vendors questions related to payments
Analyze inconsistencies in billing and accounts payable, thoroughly investigating the process for accuracy, contacting vendors on occasion
Assist in the calculation of accruals at month-end close
Manage tasks in a fast-paced environment, achieving weekly/daily duties with tight deadlines
Provide backup support for daily bank deposits and ACH payment posting
Performs other duties as assigned
Minimum Qualifications:
Professional/Technical training or knowledge: Must have working knowledge of NetSuite. Strong analytical skills with proven attention to detail and polished telephone skills with an ability to manage fluctuating workloads. Aptitude to learn quickly, work efficiently and provide outstanding customer service to a wide range of personalities. Ability to maintain a high level of confidentiality. Must have the ability to solve problems and take a leadership role in the absence of management. Must have a strong working knowledge of Microsoft Word and Excel with the ability to use functions such as piviot tables, sumifs and xlookups.
Work experience: Minimum of 2+ years working in general accounting tasks, specifically accounts payable. Proven success handling multiple tasks in a customer service-oriented setting. Must be familiar with multiple EIN account structure and understand how to work within intercompany parameters.
License required: None
Physical demands: Individual must be capable of sitting and working on a computer for prolonged periods of time. Must be able to speak clearly and professionally in person and via the telephone.
We’re a business casual work environment with a competitive benefits package, including 401(k) and an employee-owned retirement plan. Hybrid-remote opportunity.